Privacy Policy

1. Introduction

Octrix ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website octrix.nl. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect includes:

• Personal Data: When you use our contact form or schedule a meeting, we collect personally identifiable information such as your name, email address, and any other information you voluntarily provide.
• Usage Data: We automatically collect certain information when you visit our website, including your IP address, browser type, operating system, access times, and the pages you have viewed.
• Security Tripwire Data: When passive decoys are enabled, requests to them may produce a minimized event containing a keyed pseudonymous source identifier (not the raw source IP), truncated path and user-agent, request method, country/region, network organization/ASN, and limited bot signals supplied by Cloudflare. Events expire within 30 days and are processed for defensive security under our legitimate interest (GDPR Art. 6(1)(f)). Informational scan notices, including contact and scope details you submit, expire within seven days and do not grant authorization.
• Cookies and Tracking Technologies: We use cookies and similar tracking technologies to track activity on our website and hold certain information. You can manage your cookie preferences through our cookie consent banner.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, operate, and maintain our website
• To respond to your inquiries and schedule consultations
• To send you information about our services (with your consent)
• To analyze website usage and improve our services
• To comply with legal obligations

4. Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

• Consent: When you have given us explicit consent to process your data for specific purposes
• Legitimate Interest: When processing is necessary for our legitimate business interests, provided these are not overridden by your rights
• Contract: When processing is necessary for the performance of a contract with you
• Legal Obligation: When we need to comply with a legal requirement

5. Cookies

We use cookies to enhance your experience on our website. Cookies are small data files stored on your device. We use Cookiebot to manage cookie consent. You can review and change your cookie preferences at any time by clicking the cookie settings link in the footer of our website. Types of cookies we use include:

• Necessary Cookies: Essential for the website to function properly
• Preference Cookies: Allow the website to remember choices you make
• Statistics Cookies: Help us understand how visitors interact with our website
• Marketing Cookies: Used to track visitors across websites to display relevant advertisements

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. When we no longer need your personal data, we will securely delete or anonymize it.

7. Data Sharing

We do not sell your personal information. We may share your data with:

• Service Providers: Third-party vendors who assist us in operating our website and conducting our business (e.g., Calendly for scheduling, hosting providers)
• Legal Requirements: When required by law or to protect our rights
• Business Transfers: In connection with any merger, sale, or transfer of our business

8. Your Rights Under GDPR

If you are a resident of the European Economic Area, you have the following data protection rights:

• Right of Access: You can request copies of your personal data
• Right to Rectification: You can request that we correct inaccurate data
• Right to Erasure: You can request that we delete your personal data
• Right to Restrict Processing: You can request that we limit how we use your data
• Right to Data Portability: You can request to receive your data in a structured, commonly used format
• Right to Object: You can object to our processing of your personal data
• Right to Withdraw Consent: You can withdraw your consent at any time

To exercise any of these rights, please contact us at lawrence@octrix.nl. We will respond to your request within 30 days.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that adequate safeguards are in place to protect your data in accordance with GDPR requirements, including the use of Standard Contractual Clauses where necessary.

11. Third-Party Services

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read the privacy policies of any third-party sites you visit. Third-party services we use include:

• Calendly: For scheduling meetings
• Cookiebot: For cookie consent management

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: